WTN regulations
Good records start with
understanding the duty.
Waste paperwork supports your duty of care. The exact requirements depend on your nation, the waste and your role in its movement.
Before the transfer
Describe it. Check it. Record it.
Make the description useful
Record the waste classification and description, quantity, containment, parties, transfer details and relevant authorisations. Describe it well enough for safe handling.
Use authorised people and places
Check carrier registration and the destination’s permission to accept that waste. Completing a form does not replace those checks.
Electronic signatures are permitted
England and Wales allow electronic notes and signatures. The required record must remain accessible and capable of being produced when requested.
How digital WTNs work →Retention
Keep the right record for the right period.
| Record or role | General requirement |
|---|---|
| Non-hazardous WTNs | Both parties retain a copy for at least two years. |
| Season tickets | Retain the note and supporting transfer records for at least two years. |
| Hazardous waste producers or holders in England | Keep the required register for three years. |
| Hazardous waste receivers in England | Different rules apply: permitted non-landfill sites retain consignment notes for five years; certain other records last for the permit’s lifetime. |
Permit conditions, landfill rules and other duties can require longer retention. Scotland uses special-waste controls; Northern Ireland has its own rules. Confirm the applicable requirements rather than applying one period to every record.
Digital waste tracking
New reporting runs alongside existing records.
Receiving-site guidance says existing WTNs, relevant consignment notes and other required returns continue alongside the new service. Our Digital Waste Tracking guide explains current phases and links to your regulator.